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Remote work has become more common since the pandemic to keep up with the rapid changes in the working environment. More and more organizations acknowledge the importance of efficient virtual onboarding to make newly hired employees working outside the office walls feel welcomed, engaged, and able to contribute.

To effectively master a virtual onboarding strategy and prepare remote employees for work, it’s essential to approach the onboarding form strategically and thoughtfully, considering its unique characteristics and benefits.


1. Pre-Boarding: Setting the Stage for Success

Onboarding should start well before a new hire’s first day. Pre-boarding activities can help your remote employees feel connected and prepared immediately. Arrange to have a welcome kit shipped to the new hire.

The package could include company swag, essential equipment, and a personalized welcome note. Items like company-branded notebooks, pens, and a high-quality headset can communicate that you care about their comfort and productivity.

Send a pre-first-day-of-work checklist. Ensure employees are fully prepared for their first day. It might include setting up their home office, getting a new work computer, finding out how to gain access to the company tools, or completing necessary paperwork. Establishing clear deadlines and instructions can help reduce their anxiety.


2. Comprehensive Orientation

It is essential to ensure that new remote employees know and understand company culture, values, and expectations. Conduct live virtual orientation sessions where new hires can meet key team members and learn about the company’s mission, vision, and values.

Those should have a mix of activities and allow employees to ask questions and learn from their coworkers. Create a library of on-demand resources, including video tutorials, webinars, and an employee handbook. Remote employees should be able to access these resources anytime and anywhere, ensuring they have everything they need for learning.


3. Structured Training Programs

Indeed, practical training is the cornerstone of ensuring remote employees have all the skills and knowledge required to perform their duties effectively. Therefore, the company should develop role-specific training programs that include the most crucial job functions and the tools and processes needed to accomplish them. Composite, synchronous, and asynchronous learning methods should accommodate different learning styles and time zones.

New employees may benefit from being paired with a seasoned mentor or buddy who can serve as a guide, answer any inquiries, and generally support the individual in a new environment. Personal connections assist remote employees in feeling better incorporated and less isolated.


4. Foster Connection and Collaboration

Solid relationships and a sense of community are vital to a successful virtual onboarding experience. New hires must feel like valued members of the team and the organization.

Establish regular one-on-one check-ins with managers and team members. Check-ins are an excellent way to review progress and communicate needs and feedback. Virtual team-building events, such as online games, coffee chats, and team challenges, maintain personal interaction and help new hires form relationships with their peers.


5. Use Technology

Proper tech tools can improve the employee experience during virtual onboarding and reduce any obstacles in communication and collaboration.

Choose onboarding software that simplifies the procedure and stores everything in one convenient location. BambooHR, WorkBright, and Talmundo decrease onboarding time and automatically track progress through appointed tasks and packets.

Employees can use Slack, Microsoft Teams, and Zoom for real-time collaboration. All new hires should learn these tools before they start their jobs.


6. Continue to Receive Feedback and Make Changes as Needed

The procedures for onboarding evolve and change depending on the needs of new personnel. Routinely request feedback from new staff on their onboarding process. Collaborate with surveys, focus groups, and one-on-one interviews to secure input on your plan.

Review the feedback and adjust your onboarding procedure whenever necessary. Refining the process helps to ensure that it stays current and continues successfully.


7. Company Culture

It might be hard for remote workers to understand the company’s culture without being physically present. For this reason, you must give your company culture the maximum attention and emphasize and report it at every opportunity. To do so, consider culture sharing, and such events may include long-term employees sharing stories, company traditions, and values.

As a result, new employees will get a clear and robust understanding of your company’s culture, which they must embrace. Additionally, do not fail to celebrate tiny employee milestones, such as completing their first project or working for a month. Recognizing them publicly and helping them celebrate their achievements will make them feel like they are part of the organization and better appreciated.



Mastering virtual onboarding is vital to successfully welcoming and integrating remote employees. By following all these best practices, ensuring efficient management and communication, and providing substantial assistance and guidance during their first days at work, you can create a comfortable, engaging, and supportive onboarding experience that will make your newly hired employees feel genuinely connected and able.

If you want to enhance your virtual onboarding process and ensure your remote employees thrive, contact us at Exclusively Remote. We offer tailored solutions to help you create a welcoming and practical onboarding experience. Visit our website today to learn more and schedule a consultation.